Top 10 Invoice Capture Software Solutions for 2025

1. InvoiceOCRSoftware.com

InvoiceOCRSoftware.com is built to help AP teams speed up invoice capture without templates or manual entry. The platform uses AI to read PDFs, scans, and email attachments, then turns every invoice into structured data your team can review and export easily to your accounting system.

Key Features:

• Reads PDFs, scanned invoices, and email attachments automatically
• Captures vendor info, dates, totals, and full line items
• Exports clean data to Excel, CSV, or sends it through API
• Template-free AI that works with any invoice layout
• Built-in validation to help catch and reduce errors

Things to Consider:

• API access is locked to higher-tier plans
• ERP mapping may need some initial setup
• Standard plan limits pages if you process higher volumes

Pricing:

• Standard: $29/month (1 user and 100 pages)
• Scale: $4,950/year (10 users and 42,000 pages with API access)
• Enterprise: Starts at $25,000 per year with unlimited pages and ERP integrations

2. Lido

Lido offers AI-powered invoice capture designed to remove manual data entry from your AP workflow. The software extracts key details from PDFs, scanned documents, and email attachments, then organizes everything into clean tables your team can send directly to spreadsheets or accounting platforms. Its template-free system handles a wide range of invoice formats, which makes it easy to use out of the box.

Key Features:

• Automatically pulls data from PDFs, scans, images, and inbox uploads
• Extracts vendor names, invoice numbers, dates, totals, tax, and line items
• AI model adjusts to different invoice layouts without templates
• One-click export to Excel, CSV, Google Sheets, or API endpoints
• Supports automated fetching from shared drives and shared inboxes

Things to Consider:

• Works best as an invoice capture tool, not a full AP approval system
• Advanced integrations may require some configuration
• Best suited for desktop or browser use since there’s no mobile app

Pricing:

• Standard: $29 per month for one user and 100 pages
• Scale: $4,950 per year for up to 10 users and 42,000 pages plus API access
• Enterprise: Custom plans available with higher volumes and ERP integration options

3. Rossum

Rossum is built for teams that deal with a high volume of invoices. Instead of relying on basic OCR, it uses AI to understand the layout and meaning of each document, which helps pull out data more accurately. It’s a strong pick for larger organizations that want a smarter, more automated way to handle their invoice load.

Key Features:

• AI-driven invoice capture that understands layout and context
• Human-in-the-loop review options for higher accuracy
• Pre-built integrations for ERP and RPA systems
• API-first architecture for custom workflows and automation

Things to Consider:

• Pricing is on the higher side compared to SMB-focused tools
• Setup and integration may require technical support
• Designed mainly for mid-size to enterprise teams, not smaller AP workflows

Pricing: 

• Starter: Around $18,000 per year
• Enterprise: Custom pricing based on invoice volume and integration needs

4. InvoiceOCR.co

InvoiceOCR.co is a simple and reliable invoice capture tool that can extract vendor details, invoice numbers, dates, totals, and line items from PDFs, scans, and email attachments. It turns everything into structured data you can send to Excel, CSV, or your accounting system.

Key Features:

• Extracts data from PDFs, images, and email attachments
• Captures invoice numbers, dates, totals, tax, and line items
• Exports structured data to Excel, CSV, or through API
• Template-free AI that adapts to many invoice layouts
• Built-in validation to help reduce errors

Things to Consider:

• API access may only be available on higher plans
• Integrating with an ERP may take some setup
• Accuracy can drop if the invoice scan is very low quality

Pricing:

• Standard: $29 per month for one user and 100 pages
• Scale: $4,950 per year for up to 10 users and 42,000 pages plus API access
• Enterprise: From $25,000 per year with higher volumes and ERP integration options

5. DocuWare

DocuWare offers invoice capture as part of its broader document management and workflow automation platform. It extracts key invoice fields, routes documents for approval, and helps teams standardize their AP process inside one system.

Key Features:

• AI-powered data capture for invoices and other documents
• Automated approval workflows and routing
• Cloud-based document management with secure storage
• Integrations for common ERPs and accounting systems
• Tools for compliance, audit trails, and access control

Things to Consider:

• Designed as a full document management system, not a lightweight invoice-only tool
• Setup and onboarding can take time for smaller teams
• Pricing can increase if you add more workflow or storage features

Pricing:

• Custom pricing on document volume, workflows, and integration needs

6. ABBYY FlexiCapture

ABBYY FlexiCapture is known for its strong accuracy and performance, making it a dependable choice for invoice capture in high-volume environments. It can handle a wide range of invoice formats, extract key fields, and validate data to help teams keep their AP process organized.

Key Features:

• AI-powered OCR for invoices and business documents
• Handles complex and multi-page layouts
• Built-in validation to improve accuracy
• Integrations for ERP and document management tools
• Batch processing for large document loads

Things to Consider:

• Setup can be technical for smaller teams
• Pricing is higher than tools aimed at SMBs
• Best suited for mid-size and enterprise operations

Pricing:

• Quote-based
• Costs vary by volume and deployment type (cloud or on-premise)

7. Nanonets

Nanonets is an easy-to-use invoice capture platform that uses AI to extract key fields from PDFs, scans, and email attachments. It works well for teams that want quick setup, simple workflows, and flexible export options without needing a heavy enterprise system.

Key Features

• AI-based extraction for invoices and receipts
• Reads totals, dates, vendor info, and line items
• Drag-and-drop workflow builder
• Supports email and folder automations
• Exports to Excel, CSV, and ERP systems

Things to Consider

• Accuracy can vary with very low-quality scans
• Advanced workflow automations may require higher plans
• Pricing can increase quickly with higher volumes

Pricing

• Free: $200 in credits to start
• Pro: $999 per month for up to 10,000 pages
• Overages: About $0.10 per page beyond the limit
• Enterprise: Custom pricing with volume discounts and dedicated support

8. Tipalti

Tipalti is a popular AP platform that includes invoice capture as part of its larger finance automation toolkit. Its AI reads incoming invoices, fills in key fields, and helps teams move them through approval and payment without a lot of manual steps. It works especially well for companies that want their invoice capture, supplier management, and payments all handled in one system.

Key Features:

• AI-driven capture for invoices across multiple formats
• PO matching and automated approval flows
• Supplier onboarding and tax compliance tools
• Global payments with built-in reconciliation
• Strong integrations with ERPs and accounting platforms

Things to Consider:

• May not be ideal if you only need invoice capture
• Implementation can take time for teams new to AP systems
• Pricing can be higher compared to capture-only software

Pricing:

• Quote-based

9. BILL

Bill.com offers built-in invoice capture that reads key details from uploaded invoices and prepares them for approval and payment. It’s designed for small and mid-sized businesses that want simple invoice entry, automated workflows, and easy payments all in one place.

Key Features:

• Invoice capture from PDFs, scans, and email uploads
• Automatically fills in vendor details, amounts, and due dates
• Approval workflows with reminders and status tracking
• ACH, check, and international payment options
• Integrations with QuickBooks, Xero, NetSuite, and more

Things to Consider:

• Invoice capture features are more basic compared to AI-focused tools
• Advanced automation may require higher-tier plans
• Best suited for SMBs rather than large AP teams

Pricing:

• Essentials: Starts at $45 per user per month
• Team: Starts at $55 per user per month
• Corporate: Starts at $79 per user per month
• Enterprise: Custom pricing with advanced controls and integrations

10. Stampli

Stampli is an invoice capture and AP automation platform built around quick data entry and team collaboration. Its AI captures key invoice fields, learns from your coding habits, and centralizes communication so approvals move faster. It’s a good fit for teams that want invoice capture paired with a simple, chat-style workflow.

Key Features

• AI-driven invoice capture with smart coding suggestions
• Centralized communication for approvals and questions
• PO matching and audit-ready tracking
• Integrations with major ERPs and accounting systems
• Designed to reduce back-and-forth during invoice reviews

Things to Consider

• Collaboration features stand out more than deep customization
• Pricing is higher than basic capture-only tools
• Best for mid-size teams rather than very small AP setups

Pricing

• Pricing is quote-based

We hope you now have a better understanding of how to choose the right invoice capture software solution for your business.