Handling invoices doesn’t have to take forever. With invoice OCR AI and AP automation tools, you can capture, sort, and process invoices automatically with fewer errors and delays. If you’re looking for software that can make your payables workflow smoother, here are the top 10 tools to check out for 2025:
#
Software
Best For
Key Features
1
InvoiceOCRSoftware.com
AP teams needing accurate invoice extraction
Reads PDFs/scans/emails, captures vendor fields and line items, template-free AI, exports to Excel/CSV/API
2
Lido
Teams needing fast, reliable OCR
Works with PDFs/images/emails, line-item capture, built-in validation, exports to Excel/Sheets/API
3
InvoiceOCR.co
Teams wanting fast extraction without full AP workflows
Real-time extraction, mobile apps, in-house OCR engine
1. InvoiceOCRSoftware.com
At InvoiceOCRSoftware.com, we help AP teams automate the first step of processing invoices with AI. Instead of entering details by hand, our software pulls key data from PDFs, scans, and email attachments and turns everything into clean, structured data you can send straight to Excel, CSV, or your accounting system.
Key Features:
Reads PDFs, scanned invoices, and email attachments automatically
Captures vendor info, dates, totals, and full line items
Exports clean data to Excel, CSV, or sends it through API
Template-free AI that works with any invoice layout
Built-in validation to help catch and reduce errors
Pricing:
Standard: $29 per month for 1 user and 100 pages
Scale: $3,950 per year for 10 users and 42,000 pages with API access
Enterprise: Starts at $20,000 per year with unlimited pages and ERP integrations
2. Lido
Lido is a solid choice for teams that need reliable and accurate invoice OCR. It captures key fields and full line items from almost any invoice format without templates or manual configuration. Setup is quick thanks to shared inbox parsing, automatic imports from email or cloud storage, and fast exports to Excel, Google Sheets, QuickBooks, or ERP systems
Key Features:
AI-driven invoice automation
Works with PDFs, images, scans, and email attachments
Built-in validation to keep data accurate
Fast export to Excel, Google Sheets, or through API
Things to Consider:
Fewer native integrations compared to long-standing legacy tools
Still expanding its footprint with larger enterprise teams
Pricing:
Standard: $29/month (1 user and up to 100 pages)
Scale: $3,950/year (up to 10 users and 42,000 pages with API access)
Enterprise: Starts at $20,000 per year with unlimited pages, ERP integrations, and priority support
3. InvoiceOCR.co
InvoiceOCR.co is another AI-powered OCR platform designed to automate invoice data entry with speed and accuracy. This is a practical choice for teams that need fast, accurate invoice digitization. It delivers reliable extraction results and reduces manual work by more than 80 percent, making it a strong fit for finance and operations teams looking to improve efficiency without adding extra staff.
Key Features:
Works with PDFs, images, scans, and email attachments
Extracts invoice numbers, dates, totals, and full line items automatically
Custom column setup for flexible Excel or CSV exports
Handles multiple vendor formats without templates
Built-in validation to improve field-level accuracy
Things to Consider:
Focused on plain data extraction rather than full AP workflows
Some advanced integrations are only offered on higher-tier plans
Pricing:
Standard: $29 per month for 1 user and up to 100 pages
Scale: $3,950 per year for 10 users and 42,000 pages with full API access
Enterprise: Starts at $20,000 per year for unlimited pages, ERP integrations, and priority support
4. AvidXchange
AvidXchange offers far more than invoice OCR. It provides end-to-end accounts payable automation, including invoice capture, approval routing, PO matching, and payments. It is built for large organizations that need to centralize AP processes and maintain consistency across multiple teams or locations.
Key Features:
AI-assisted invoice capture and classification
Rules-based routing and approval workflows
PO matching with audit trails
Extensive ERP and accounting system integrations
Things to Consider:
Implementation tends to take longer compared to lighter, OCR-only tools
The platform can feel heavier than point solutions focused only on extraction
Pricing: Quote-based
5. DocuClipper
DocuClipper is a popular choice among accountants and finance teams that need to process invoices, bank statements, and receipts in bulk. Its strength lies in fast batch processing and clean, spreadsheet-ready exports that plug directly into QuickBooks and other accounting systems.
Key Features:
Bulk upload and batch processing for invoices, receipts, and financial statements
Exports to Excel, CSV, and QuickBooks
SOC 2–aligned security and data protection standards
Things to Consider:
Does not include built-in mobile scanning
Limited workflow automation compared to full AP platforms
Best suited for teams that prefer spreadsheet-based workflows
Pricing:
Starter: about $27 per month (annual) or $39 per month (monthly)
Professional: about $74 per month
Business: about $159 per month
Enterprise: custom pricing
6. DocuPhase
DocuPhase combines intelligent document capture with robust workflow automation. It supports detailed approvals, three-way PO matching, and real-time visibility across the AP process, making it a strong option for larger organizations or teams with complex, multi-step procedures.
Key Features:
Automated invoice capture, GL coding, and routing
Three-way PO matching with full audit trails
ERP integrations and an optional supplier portal
Things to Consider:
The platform has a steeper learning curve due to its depth and flexibility
Pricing is not publicly listed, so budget planning may require a sales call
Better suited for larger teams rather than small, lightweight workflows
Pricing: Custom or quote-based
7. Dext
Dext Prepare, formerly Receipt Bank, is widely used by accountants, bookkeepers, and small businesses. It allows users to capture invoices, bills, and receipts through its mobile app or web interface, then automatically categorizes and syncs them to accounting platforms like Xero, QuickBooks, and Sage.
Key Features
Mobile app for fast photo uploads
Supplier rules and auto-categorization
Direct sync with Xero, QuickBooks, Sage, and other accounting systems
Things to Consider
Per-client pricing can become costly for larger firms
Vendor matching and verification may still need manual review
Positioned more for bookkeeping workflows rather than full AP automation
Pricing
Essentials: around $20 to $25 per client per month (10-client minimum)
Higher tiers available for larger firms and businesses
8. Docsumo
Docsumo is an AI-powered platform built to handle large-scale document processing. It automates data extraction, invoice and PO matching, and validation for complex financial workflows. The platform supports custom machine learning models and offers a strong API for teams that need tight integration with their internal systems.
Key Features:
AI-driven invoice and PO matching
Customizable models for specific vendors or document types
Robust API for automation and system integration
Things to Consider:
API documentation may require some technical setup time
Accuracy can dip on heavily unstructured or low-quality documents
Best suited for teams with higher volumes and more complex workflows
Pricing:
Starter: from $25 per month for limited volume
Growth: from $299 per month for up to 5,000 pages
Enterprise: from around $2,000 per month with custom plan options
9. Klippa
Klippa combines strong OCR capabilities with built-in fraud detection and advanced reporting tools. It’s designed for organizations that need flexibility in how they use OCR, with deployment options through its web platform, API, or SDK.
Key Features:
OCR for invoices and receipts with reporting and analytics
Duplicate and fraud detection features
Available as a web platform, API, or SDK for custom integrations
Things to Consider:
Larger or more complex implementations may require support
Best suited for teams that need added compliance and audit features
Pricing: Custom pricing (contact sales for a quote)
10. Veryfi
Veryfi is a fast, mobile-friendly OCR platform designed for teams that need real-time data capture. It processes invoices, receipts, and financial documents in seconds and uses its own in-house OCR engine, which means data stays secure and processing is fast. It works well for field teams, contractors, and businesses that rely heavily on mobile capture.
Key Features
Real-time OCR for invoices, receipts, and expenses
Mobile apps with instant data extraction
Strong API for embedding OCR into custom systems
Secure, in-house processing with no third-party data sharing
Things to Consider
Pricing is higher than many small-business tools
Best performance comes from mobile capture rather than bulk uploads
More focused on real-time extraction than full AP automation
Pricing
Plans start around $199 per month depending on volume and API usage
Custom pricing available for larger teams and enterprise deployments
We hope you now have a better understanding of how to choose the right AI invoice OCR tool for your business.
