10 Best Invoice Scanning Software Solutions for 2025

1. InvoiceOCRSoftware.com

InvoiceOCRSoftware.com is a solid pick for teams that want fast, accurate invoice scanning without a complex setup. It reads key fields, totals, vendor details, and full line items from invoices in almost any format. The platform keeps things simple, which makes it a good fit for small AP teams and growing businesses that want to cut down on manual data entry.

Key Features

• High-accuracy scanning for invoices and receipts
• Line-item extraction with clean formatting
• Email and cloud import options
• Exports to Excel, CSV, and major accounting tools

Things to Consider

• Fewer workflow tools compared to large enterprise systems
• Custom integrations may need some technical support

Pricing

• Standard: $29/month (1 user and 100 pages)
• Scale: $4,950/year (10 users and 42,000 pages with API access)
• Enterprise: Starts at $25,000/year with unlimited pages and ERP integrations

2. Lido

Lido provides a powerful invoice scanning solution that balances accuracy with ease of use. You can quickly scan and extract invoice data, such as vendor info, dates, totals, and line-item details—from PDFs, images, or email attachments. Lido’s design is geared toward simplicity, making it ideal for small to mid-sized teams looking to speed up accounts payable without investing heavily in setup or training.

Key Features

• High-accuracy OCR for invoices and receipts
• Extracts vendor details, invoice dates, totals, and line items
• Easy import of scanned files, PDFs, and email attachments
• Export options include Excel, CSV, and integration with common accounting tools
• Minimal configuration needed — user-friendly interface for fast adoption

Things to Consider

• May not offer as many advanced workflow or automation features as enterprise-grade software
• Custom automation or integrations could require extra technical support

Pricing

• Standard: $29 per month for one user and 100 scanned pages
• Scale: $4,950 per year for 10 users and 42,000 pages with API access
• Enterprise: Starts at $25,000 per year with unlimited pages and full ERP integration

3.  InvoiceScanningSoftware.com

InvoiceScanningSoftware.com gives teams a simple way to scan invoices and organize them into clean, usable data. It reads PDFs, images, and email attachments, then pulls out vendor info, dates, totals, and line items with little setup. It’s a straightforward choice for teams that want fast, accurate invoice scans.

Key Features

• Scans PDFs, images, and emailed invoices
• Extracts vendor details, dates, totals, and line items
• Easy export to Excel, CSV, or accounting tools
• Template-free AI that works with any layout

Things to Consider

• Not as many workflow features as larger AP platforms
• Custom integrations may need some technical help

Pricing

• Standard: $29/month for 1 user and 100 pages
• Scale: $4,950/year for 10 users and 42,000 pages with API access
• Enterprise: From $25,000/year with unlimited pages and ERP integrations

4. Veryfi

Veryfi is a fast, reliable tool for scanning invoices and turning them into clean, structured data. It handles PDFs, images, and mobile scans with ease, making it a good fit for teams that want quick results without extra setup.

Key Features

• Real-time OCR for invoices and receipts
• Extracts vendor info, dates, totals, taxes, and line items
• Handles a wide range of invoice layouts and image types
• Simple exports to Excel, CSV, and accounting tools
• Mobile app for quick scanning on the go

Things to Consider

• May be more advanced than what very small teams need
• Custom integrations might need some technical help

Pricing

• Free Tier: Up to 100 documents per month
• API Usage Pricing: Starts at about $0.16 per invoice or $0.08 per receipt with a $500 monthly minimum
• High-Volume Plans: Custom pricing available for 25,000+ documents per month

5. Rossum

Rossum uses AI to scan invoices without needing templates, which makes it helpful for teams that deal with lots of different invoice formats. It pulls out key details like vendor names, dates, totals, taxes, and line items, then lets you send the data straight into your accounting or ERP system.

Key Features

• Template-free AI invoice scanning
• Captures vendor details, dates, totals, taxes, and line items
• Integrates with accounting tools and ERPs through API
• Supports custom validation rules and review workflows
• Scales well for teams that handle high invoice volume

Things to Consider

• Setup can feel more complex if you need custom workflows
• Generally priced for mid-size or large teams
• Some tricky or unusual invoice layouts may still need manual review

Pricing

• Starter: Around $18,000 per year
• Enterprise: Custom pricing based on volume and integration needs

6. Nanonets

Nanonets is a flexible invoice scanning tool that uses AI models you can train or adjust to fit your own documents. It’s easy to use out of the box, but it also gives teams the option to customize extraction if they need more control. It works well for companies that handle a mix of invoice formats or want a tool that can adapt over time.

Key Features

• AI invoice scanning with the option to train custom models
• Extracts vendor info, dates, totals, taxes, and line items
• Imports from email, cloud storage, and direct uploads
• Exports to Excel, CSV, and common accounting platforms
• Simple workflow and approval features for AP teams

Things to Consider

• Custom model training can take some time to set up
• Pricing can go up if you need advanced automation or higher volume
• Accuracy may vary until the model has enough training data

Pricing:

• Free: $200 in credits to get started
• Pro: $999 per month for up to 10,000 pages
• Overages: Around $0.10 per page once you exceed the limit
• Enterprise: Custom pricing with volume discounts and dedicated support

7. Docparser

Docparser is a simple, reliable tool for scanning invoices and turning them into structured data. It works by letting you set up rules that tell the system what to extract, which makes it a good fit for teams that handle consistent invoice formats. Once everything is parsed, you can send the data straight to spreadsheets, databases, or accounting tools.

Key Features

• Rule-based invoice scanning that you can customize
• Extracts vendor details, dates, totals, taxes, and line items
• Works with PDFs, images, and email imports
• Easy exports to Excel, CSV, Google Sheets, and other apps
• Helpful automation features like scheduled processing

Things to Consider

• Setup takes a bit of time since you need to create parsing rules
• Less flexible for teams that receive many different invoice layouts
• Not as AI-driven as newer tools, so complex documents may need manual tweaks

Pricing

• Starter: $29.25 per month for 100 parsing credits and up to 15 parsers
• Professional: $55.50 per month for 250 parsing credits and up to 50 parsers
• Business: $119.25 per month for 1,000 parsing credits and up to 500 parsers

8. ABBYY FlexiCapture

ABBYY FlexiCapture is a well-known invoice scanning solution built for accuracy and speed. It handles high volumes of invoices and reads complex layouts with very little setup. Many finance teams use it when they need reliable data extraction and strong validation before pushing data into their accounting system.

Key Features

• High-accuracy OCR for invoices, receipts, and business documents
• Extracts vendor details, dates, totals, taxes, and full line items
• Supports batches and multi-page invoices
• Strong validation tools to reduce errors
• Integrates with ERPs and accounting platforms

Things to Consider

• Setup can feel technical for smaller teams
• Pricing tends to be higher than lightweight scanning tools
• Best suited for companies that process a large number of documents

Pricing:

• Custom pricing based on volume and deployment needs

9. Tipalti

Tipalti is an AP automation platform that includes built-in invoice scanning, so teams can capture invoice data and move it straight into approval and payment flows. It’s a good choice for teams that want invoice scanning and payments managed in one place.

Key Features

• AI invoice capture with automatic field extraction
• Built-in approval workflows and payment routing
• Vendor onboarding and tax form collection
• Integrations with major ERPs and accounting platforms
• Strong compliance and audit features

Things to Consider

• Designed as a full AP suite, so it may be more than what small teams need
• Pricing is higher than simple invoice scanning tools
• Best value for companies that want scanning, approvals, and payments all in one system

Pricing

• Select: €99 per month with unlimited users, supplier onboarding, VAT ID validation, AI invoice scanning, and ERP integrations
• Advanced: €219 per month with PO matching, flexible approval rules, multi-entity support, global tax ID validation, and broader payment options
• Elevate: Custom pricing with full global multi-entity support, FX tools, and priority service

10. Affinda

Affinda offers an AI-driven invoice scanning engine that does a great job with structured and unstructured invoices. It captures vendor details, dates, totals, taxes, and line items with strong accuracy. You can use it as-is or customize the model if you need more control over how data is extracted.

Key Features

• AI invoice scanning with support for complex layouts
• Extracts vendor info, dates, totals, taxes, and line items
• API-first design that works well for custom workflows
• Bulk processing for high-volume teams
• Options to fine-tune models based on your documents

Things to Consider

• Custom model training may require more setup time
• Best suited for teams with technical resources
• Pricing can increase with higher volume or advanced customization

Pricing

• Starter: Pay-as-you-go at US$0.20 per page
• Business: Monthly billing with tiered rates
  • 0–2,500 pages: $0.20/page
  • 2,501–10,000 pages: $0.15/page
  • 10,001–30,000 pages: $0.10/page
  • 30,001+ pages: $0.05/page
• Enterprise: Custom pricing with dedicated support and advanced security

We hope you now have a better understanding of how to choose the right invoice scanning software for your workflow.